Sept 2, 2026
Present: Steve, Kris, Doug, Greg, Matt, Mike, Angela
Kris: has 60-80 lbs, of pasta (some wheat pasta); spoke with DLM for the cupcakes (300)–$1.75/cupcake. that is $525 with 10% off. Will have a small bit of gluten free pasta. Kris will check out Costco. DLM also makes home made meat balls (may need 19 lbs=$800). Probably go to GFS or Sam’s Club and decide whether to get big meat balls (2) or small (4). Food is non taxable so no need. Just one sauce. Bread sticks—Olive Garden (Middletown) will probably donate and Kris will ask if they can be flash cooked. Salad stuff: Costco and GFS with individual packets. Cheese/croutons already on the table. Adding to thin slices of cake and a small wedge of tomato. The salad stuff won’t be purchased until 48 hrs in advance. Purchasing the food is OK (with help from Patrik and spouse). Pre-cook pasta (day before and refrigerate) and pre-slice the veggies. Add food preparation (Friday evening at 6 p.m.) as a category on the sign up sheet for one person. Dressings: get only Ranch and Italian. Cupcakes: suggesting white frosting with red and blue sprinkles.
Kristin would like to see a clear plastic plate, clear salad bowl and standard (plastic wear). Doug will purchase plain white table clothes. the old checker cloths will be used on the serving tables.
Greg asked Carol if she can manage simple table decorations. 22 round 5 ft. tables; 1 3 -foot round table; and about 6 rectangular tables. The church owns some bud vases which they let us use last year. Carol said “yes” and added some observations and questions: Do they have enough vases to cover these tables? When we unload the cars during set up, someone (maybe me or Doug) need to direct people where to set down their boxes). Carol also said that we should ask visiting quartets to eat ahead of the guests, just like the chorus members do.
Utensils: We need to surface the inventory or reconstruct the list of what we have in storage.
Drinks: John should purchase coffee (will need to be brewed) cold sweet ice tea, lemonade and water. (Ask chick filet to donate iced tea and lemonade?) Need to secure hot drink cups and sufficient cool drink cups (of which we have some in the cellar)
Matthew reported that he created a bid sheet for each of the baskets. Including the phone number will help us identify them. they must be present to win. Each bid must be higher than the last, in $5 increments. Purchase with check, cash or credit/venmo. The biggest problems is collecting the stuff and constructing to the basket. Angela has containers Set a date for constructing the baskets.
There will be 8 baskets, 2 from each section, plus two baskets which will be donated? Inventory on Sept 15 at 6:30 p.m. at Doug’s and assemble baskets on Sept. 22 at 6:30 p.m.
Costumes: First half, blue chorus shirt, black pants; Second half: solid red, white, or blue (flag blue) color shirts or jacket: (no hoodies, no t-shirts) and whatever pants you think looks good with your shirt, keeping in mind the color scheme–but no jeans. Just before Kokomo, chorus puts on leis (and sunglasses). Greg will order leis for the chorus!
Steve: The mailing is going out to our general list tomorrow.
Committee recommend using Flag video (rather than actual flags) during the National Anthem. There is some sentiment for putting the National Anthem last!
The basket winners will be announced at the end of intermission and the raffle winners will be announced just before the final set.
Next meeting is Sept 17 at 7 p.m. at Doug’s house,
Respectfully submitted,
Greg Sammons
