Category: Board Mtg Minutes

Monday, Oct 12, 2026

6:01 p.m

Present: President Mike Hazlett; Treasurer Doug Whitehead; Secretary, Greg Sammons; Steve Betts; Suzanne Berthke

The meeting was called to order at 6:02 p.m.

Secretary’s report: accepted as presented.

Treasurer’s report: There was a lot of activity related to show. Doug described the income and the disbursements. Doug is growing impatient with the River Valley Credit Union. The bill pay system required establishing a business account and you have to log on 3 different times to get to bill pay. And the username/password is cumbersom. Doug will investigate other financial institutions, e.g. Wright Pat. Other expenses were related to show. Motion made and accepted for treasurer’s report.

Membership: Matt has planned the visitors night. Essentially the same program as last time, along with some new tags and some suggestion of songs. Guest night is Monday, Oct 19. Chorus should wear blue chorus shirts and name tags. Sign up sheet will be passed around tonight. Everyone has paid for the silent auction basket.

Dinner/Show top level review. We only sold 80 tickets on line, but we need to sell more tickets and more advertising. Kelley King is fabulous. Nice thank you note from Jackie! We think that one guest quartet is a better policy. But having said that,the show came in at 2 hr and 2 mins! Matt said that maybe fewer songs (12) is good. We had one serving station and service was slow so the lines were long. We planned two serving tables but only one was set iup. A couple people took over jobs which didn’t match the plan. The cupcakes didn’t exactly follow the plan either. But none of this effected the show. Amazingly, it worked out fine anyway. There were some complaints about the long line. None of this effected the quality of the show. Need to better communicate plans to all volunteers, and make sure the volunteers know that it’s important to follow the plans we’ve expressed to the team leaders.

Ideas from the Directors: We reviewed some ideas from the directors about modifying rehearsals and the schedule for the coming year. We reacted negatively to the idea of cabaret style in the spring of 2027. Some wondered about changing the menu—chile or casserole—or maybe desserts? Make new learning tracks for selected songs. We are not supportive of any of the songs suggested for contest—we need songs that are new to us (whether old or new). We would like to have a dedicated meeting with the director—maybe invite them to our board meeting on Monday, Nov. 2.

Motion to adjourn at 6:58 p.m.

Respectfully submitted,

Gregory Sammons

August 3rd, Started 6:02 pm – ending 6:50 pm.

Members present: JoeToppins, Doug Whitehall, Mike Hazlett, Suzanne Bertke, Matt Bryant, Steve Betts

Secretary’s Report: Report was recorded on the website. Mike needs rights to edit the post.

Treasurer’s report: Most of the revenue and expenses are shown related. Under disbursements, we were charged $3.72 for $80 in 2 donations. Also lots of name tags for new people! yay! Updated guest books. Paid quarterly dues to St. Paul and for new shirts.

Report accepted.

Marketing: No update

Membership: We have 9 new members in the last 3 months. Need to add the members to BHS and the roster. We will have a Guest Night on the 19th of October. Add an add to say “Come to guest night” during the show. Special thanks to Matt for all his hard work!

Matt to report on how the new people heard about the chorus so we can take advantage.

Dinner and Show: Next meeting is Wednesday, August 5, 2026, at 7 pm at Doug’s house (4252 Wagner Hill Dr, Sugarcreek Township, OH 45440, USA). Tickets and donations are working with both the new and old websites. We will need to print more small flyers. Kris is starting to purchase the non-perishables. Getting more adverts. Still have space!

We now have tax-exempt accounts at Staples, Amazon, GFS, and Costco.

We need to investigate the price of cupcakes or whether we can get a donation of 200 cupcakes from Ele ($1.50 ea).

2026 Goals: We have met the membership goal. We have at least 1 performance a month. The one we have not worked very much is getting sponsors. We need to appoint an organized and motivated point person.

Xenia Corn Roast: Don was thankful that we showed up, but we didn’t do that much. Don also mentioned that it was a joint fundraiser. We agreed to decline any money, but we should exchange ads for the Xenia show. Suzanne to talk with the Xenia folks about getting some advertising. Don said that this may be the last year Xenia can host it. The total number of attendees was (about) 50 people.

It looks like the Xenia chapter may fold shortly. We should consider whether we can take on the mantle of running the corn roast. We need to bring it up to the members.

Nominating Committee: Jackie Dour is heading it up and John Lemming will help. They need to start gathering nominees and announcing them.

Misc: We are going to pay Dave Boos’ dues at BHS again this year.

Coaches:

Yes, Dave has some plans for coaching.

Next meeting on September 7th. If that’s Labor Day, we will push the meeting 1 week.

7 p.m.

Present: Mike Hazlett (President); Doug Whitehead (Treasurer; Greg Sammons (Secretary); Steve Betts, Joe , Suzanne Bertke

Secretary’s Report: June minutes accepted as amended. Published on new website and clipped a

Treasurer’s Report: There was some ad income to report this month and a dividend of .36. On the disbursement: a partial payment to a member for dues enrollment, paid the D and O insurance. The report as accepted as filed!

Mike requested reports from Membership (Matt); marketing (Patrik) and music (Jackie) and did not receive and responses. Ir was suggested that we contact these people through text or in person.

Dinner/Show Report: Jackie has had printed the fliers, posters and tickets. Greg will make fliers/posters available tonight and Doug will ask Cathy if she can manage ticket sales. Steve will set up on-line ticket sales for the show unless Jon already has this set up. Steve will consult with John.

Discussion on ads sold to date: Steve said we still have 9 blanks for the placemat. We need to push sale of advertising.

Goals: We have exceeded our goal for adding new members; we need to find a person who will track and organize all our sponsorship donations so that we know who has given.

Float: Steve mentioned that he thought the float sides were new this year, yet it says Dayton Metro Barbershop Chorus, with singdayton.org. When we’re ready, we can redo the sign with the new website.

Do we need to have a midyear appointment for an at-large member to replace . We also need a nominating committee for the year to come, which should be appointed in September.

Some members are asking us to add some barbershop tags to Monday rehearsal and to choose some more recent barbershop style music. The directors asked for musical preferences and we aren’t sure if these preferences were received. A general discussion ensued about song choices some of which seem misogenistic , inappropriate and/or were written when the culture was different.

Any other new business? New

Next meeting, Aug. 3 Steve will take notes because Greg will be absent. \

Respectfully submitted,

Greg Sammons

Board Secretary, DMBC

Present: Mike Hazlett, President; Doug Whitehead, Treasurer; Greg Sammons, Secretary; Steve Betts

Called to order at 6:03 p.m.

Minutes accepted as presented.

Treasurer’s Report: Keith Tarnovich completed the financial review for 2025 and Doug Whitehead posted compliance on the BHS website. Income: chapter dues from BHS arrived; Expenses: Mike recommended a new account category for the website costs. D & O insurance runs through July 17 so we should get a new bill for about $350 soon. Next donation to St. Paul’s will be in early July. Nothing else of note. Treasurer’s report was accepted unanimously.

Marketing–no report

Music—no report

Membership–no report

Old Business: The latest developments in dinner/show planning were reported to board. Mike Hazlett procured a $500 gift certificate from James Free and is working on a donated massage.

Xenia Corn Roast Request for help: help with cooking the corn, sausage, helping put up tents ahead of time, help with registration; help with firewood; the event is on August 1. Mike will ask the chapter, and if there is enough interest, we could have Jon send out an invitation to get signups. In a discussion, the board feels that we should help for the following reasons: it’s a sister chapter that has asked for help; they came to our event last year; we share members with them. Mike will bring it up at the break.

Evaluation of 2026 goals: 1. We have already increased our membership by 10%. 2. more outside gigs—we are trying to set up a 5th Monday sing out at Fairfield Commons and we have sing outs most every month until November. 3. Sponsorship program; we have some business support already and there is room for more.

We probably need a method to track corporate donations.

New Business:

Steve consented to set up a “workshop” demo during rehearsal next week to get people involved with the web site.

Mike H. son works for a firm that handles all things musical, risers, sound systems, etc. We ought to set up an account with this firm (Mike will supply name).

Greg will make another pitch for people to sell ads for the show.

Next meeting will be July 6

Adjourned at 6:45 pm.

Submitted,

Greg Sammons

minutes to go…. testing