Dayton Metro Barbershop Chorus

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  • Dinner Show Committee

    Sept 2, 2026

    Present: Steve, Kris, Doug, Greg, Matt, Mike, Angela

    Kris: has 60-80 lbs, of pasta (some wheat pasta); spoke with DLM for the cupcakes (300)–$1.75/cupcake. that is $525 with 10% off. Will have a small bit of gluten free pasta. Kris will check out Costco. DLM also makes home made meat balls (may need 19 lbs=$800). Probably go to GFS or Sam’s Club and decide whether to get big meat balls (2) or small (4). Food is non taxable so no need. Just one sauce. Bread sticks—Olive Garden (Middletown) will probably donate and Kris will ask if they can be flash cooked. Salad stuff: Costco and GFS with individual packets. Cheese/croutons already on the table. Adding to thin slices of cake and a small wedge of tomato. The salad stuff won’t be purchased until 48 hrs in advance. Purchasing the food is OK (with help from Patrik and spouse). Pre-cook pasta (day before and refrigerate) and pre-slice the veggies. Add food preparation (Friday evening at 6 p.m.) as a category on the sign up sheet for one person. Dressings: get only Ranch and Italian. Cupcakes: suggesting white frosting with red and blue sprinkles.

    Kristin would like to see a clear plastic plate, clear salad bowl and standard (plastic wear). Doug will purchase plain white table clothes. the old checker cloths will be used on the serving tables.

    Greg asked Carol if she can manage simple table decorations. 22 round 5 ft. tables; 1 3 -foot round table; and about 6 rectangular tables. The church owns some bud vases which they let us use last year. Carol said “yes” and added some observations and questions: Do they have enough vases to cover these tables? When we unload the cars during set up, someone (maybe me or Doug) need to direct people where to set down their boxes). Carol also said that we should ask visiting quartets to eat ahead of the guests, just like the chorus members do.

    Utensils: We need to surface the inventory or reconstruct the list of what we have in storage.

    Drinks: John should purchase coffee (will need to be brewed) cold sweet ice tea, lemonade and water. (Ask chick filet to donate iced tea and lemonade?) Need to secure hot drink cups and sufficient cool drink cups (of which we have some in the cellar)

    Matthew reported that he created a bid sheet for each of the baskets. Including the phone number will help us identify them. they must be present to win. Each bid must be higher than the last, in $5 increments. Purchase with check, cash or credit/venmo. The biggest problems is collecting the stuff and constructing to the basket. Angela has containers Set a date for constructing the baskets.

    There will be 8 baskets, 2 from each section, plus two baskets which will be donated? Inventory on Sept 15 at 6:30 p.m. at Doug’s and assemble baskets on Sept. 22 at 6:30 p.m.

    Costumes: First half, blue chorus shirt, black pants; Second half: solid red, white, or blue (flag blue) color shirts or jacket: (no hoodies, no t-shirts) and whatever pants you think looks good with your shirt, keeping in mind the color scheme–but no jeans. Just before Kokomo, chorus puts on leis (and sunglasses). Greg will order leis for the chorus!

    Steve: The mailing is going out to our general list tomorrow.

    Committee recommend using Flag video (rather than actual flags) during the National Anthem. There is some sentiment for putting the National Anthem last!

    The basket winners will be announced at the end of intermission and the raffle winners will be announced just before the final set.

    Next meeting is Sept 17 at 7 p.m. at Doug’s house,

    Respectfully submitted,

    Greg Sammons

  • Dinner and a Show Committee

    August 20, 2026

    7:05 p.m.

    Present: Doug Whitehead, Mike Hazlett, Greg Sammons and Steve Betts

    Clean up Committee: Doug will contact Sean to be head of clean Committee. Reminder that this is an all-hands on deck.

    Mailing out fliers: Cathy may coordinate mailing fliers out to our mailing group. Greg will confirm with her. Our mailing deadline is September 1st. The flier will be a trifold of the show information (from Jackie) and Jon needs a deadline for addresses. (Greg)

    Raffle tickets will be $5 each or 5 for $20. If people want to use credit cards for anything, we need to ask Jon and/or Jackie for cell phone credit card readers.

    Preparing Sign up sheets for working groups for show

    Set up: Zumba group at Abiding Christ–show up on Thursday night, Oct. 8

    Videographer (child, friend or spouse of member)

    Decoration/Setting Tables–Crew Head + several

    Tickets at the door: Cathy Quillin plus one volunteer

    Sell Raffle tickets: two volunteers

    Manage/Monitor the Bread: One volunteer

    Monitor Baskets (Matt and Angela)

    Food prep (under Kristin direction) plus four

    Arrange for chafing dishes, bud vases, utensils (Doug)

    Serving food and desserts: Steve Betts plus 5 volunteers

    Serving drinks: John Tatar plus one or two (Greg talk to John)

    Busing Tables: Crew chief and several

    Clean up (Crew Head) plus everyone

    Transporting risers to/ from the venue (Jon G.)

    Greg will prepare a sign up document, run it by Doug and then have Jon post it.

    Show script: Mike distributed a sample script for the committee. He and Greg will work to polish the script and put in cues so that Kelly is involved in announcing raffle ticket sales and the drawing.

    Tech rehearsal on the Monday prior starts at 7 p.m. Keith (at AC) says it’s OK if Rick Reibel comes and does the lights. Doug’s grandson will operate the follower light.

    We need Jon Graetz to outline what is needed in terms of microphones, lighting and slide show: podium lights, quartets, and chorus.

    Next meeting, Wed., Sept 2 at 7 p.m.


    Respectfully submitted

    Greg Sammons

  • Show Committee

    Attending: Steve Betts, Matt Bryant, Jim Alquist, Cathy Quillen, Doug Whitehead, Angela Okan

    Baskets:

    How many baskets? Total: 8, 2 for each voice section.

    Tenor: Date night, Movie night

    Lead: Game Night, Foodie/Gourmet

    Baritones: Self Care/Wellness

    Bass: Wine lovers, Sports/Tailgate

    Jim’s sister Debbie a complete spa basket. She has offered up to 16 bottles of wine and a blanket. Angela to put the list of baskets for each. Angela will source the baskets.

    Set the deadline for basket items to Aug 31, 2026. Matt is willing to collect the donations and store them.

    Announce before the intermission that last bids are at the end of the intermission. James Free gift certificate for $500 will be raffled.

    Food:

    Costco card so we can buy foodstuffs for the show. That makes Costco, Staples, GFS, and Amazon.

    Will we have gluten-free options? We can get gluten-free pasta and have a batch separate. So, we will try. The meatballs might have gluten in them. So we will keep that in mind.

    Tickets:

    Nothing has happened. No tickets have been sold. Cathy needs her sign-in for Deluxe.

    Sponsors:

    The sponsors:

    • just in time towing
    • Dayton Dragons
    • Thrivent Action Team
    • Main Street Financial
    • Minuteman Press, 957 Congress Park Drive, centerville, oh

    Steve to record them as sponsors on the website so we can include them in the email campaigns.

    Raffle the JAmes Free certificate, maybe 2 for $5, 5 for $10? Something.

    Need people to set up and tear down, including

    • table decorations
    • table placement
    • placemats
    • clean up
    • salads (what to do with parmesan cheese, croutons, etc)

    Mailing list and mailing out flyers. (jon g)

    Next show, 18 August 2026

  • Dinner Show Meeting

    July 22, 2026--7:00 p.m

    Present: Doug W., Cathy Q., Jim , Angela, , Greg and Doug

    Doug suggests that tonight:

    1) we go over the punch list;

    2) talk avbout shopping for the non-perishable.

    The committee looked over the list and made some suggested amendments. Angela said she would forward gift basic ideas to Greg for distribution. Doug and Angela will consider possible door prizes, including Quartet CDs. Cathy mentioned that Carol (Jim’s sister) will donate a wine basket and a sensory basket.

    Doug will check on whether chafing dishes/sternos are permitted.

    Greg will ask Carol Hazlett if she would provide flowers for the tables again.

    We currently have 23 lbs of pasta. Kristin wants thin spaghetti.

    Suggested crew heads:

    Table/chairs : Zumba class at Abiding

    Decoration (Carol Hazlett ) –Greg will ask

    Set up:

    Serving: John Tatar, crew head (Steve has volunteered to be food server chief)–Greg will ask

    Clean up: Sean (Doug will ask)

    We are under the assumption that Kristin will purchase food and supplies. We have tax exempt accounts at Amazon, Staples, and GFS. Doug will clarify with Kristin about how much of purchasing she is taking responsibility for.

    Cathy Q came volunteered to coordinate the fliers. Someone else—Jon?–will do the emails.

    Doug demonstrated how the public can buy tickets on-line

    Next meeting: Wednesday Aug. 5 at Doug’s house

    Respectfully submitted,

    Greg Sammons, Board Secretary, Dinner-show co-chair

  • Dinner/Show meeting

    July 9, 2026–7 p.m.

    Present: Doug W., Greg S., and Angela and Steve

    1. We spent a long time refining the punch list for the show and began to assign people to take responsibility. The punch list is available on the website Punch List for 2026 Dinner Show. Steve edited the show punch list. Our purpose is to revisit this list frequently, make adjustments and keep ourselves on track.
    2. Doug announced that, once again, Thrivent Action Team made a $250 donation for show expenses.
    3. Angela is scouting for baskets on-line and at Goodwill and a heat gun.
    4. Next meeting: Wed., July 22 at 7 p.m. at Doug’s house

    Respectfully submitted,

    Gregory Sammons

  • Punch List for 2026 Dinner Show

    Items to be completed

    1. Fill Placemat with ads (Steve B.)
    2. Arrange ads for placemat and print placemats (Steve B.)
    3. Ticket layout approved.
    4. Print tickets (done).
    5. Posters/fliers printed (done)
    6. Upload digital ads to website as they become available;
    7. Organize slide show. (Steve and Mike H.)
    8. Acquire bios and photos for guest quartets (Dave B.) Chorus, Directors and chapter quartets (Mike H.)
    9. Upload all the above to the website (Steve B.)
    10. Sponsor list for sign board (Doug—to Jackie for printing)
    11. Sponsor list for website (Doug to Steve for posting)
    12. Sponsor list for slide show (Doug to Mike H.)
    13. Collect photos of recent chorus activities for website and slide show. (Patrik L. to Mike H.)
    14. Obtain commitment from individuals from Abiding Christ to provide Sound, lights, spotlight, slide show, and other video displays on screens , and video recording of show. (Doug)
    15. Purchase USB drives for storing the show recording and the slide show, etc. (Steve–will lend two 1 TB)
    16. Coordinate soda + pop mini concession with church youth group. (Doug)
    17. Coordinate with Boy Scouts to use alternate meeting space for our tech rehearsal on Oct. 5.  (Doug)
    18. Distribute posters and fliers (chorus members)
    19. Ticket manager (Cathy Q)
    20. Sell physical tickets (chorus members)
    21. Stuff envelopes with will-call tickets (Cathy Q)
    22. Manage the will-call desk at the show
    23. Set up online ticket sales (Steve and Jon G.)
    24. Acquire a door prize to encourage people to fill out ticket stubs.
    25. List of basket themes (done)
    26. List of items/ideas for the baskets (Section leaders)
    27. Solicit basket donations ( all chorus sections)
    28. Assemble the baskets (Angela and Matt)
    29. Managing baskets and bids: (Angela and Matt)
    30. Form work committees for dinner: 
      1. Set up: Zumba group at Abiding Christ
      2. Decoration: Carol H?
      3. food prep
      4. Arrange for chafing dishes, bud vases, utensils (Doug)
      5. serving (food, drinks, desserts)–(John Tatar/Steve volunteering for food)
      6. clean up (appoint crew head)
      7. Transporting risers to/ from the venue (Jon G.)
    31. Request certificate of insurance (COI) (Doug)
    32. Mail out fliers to our mailing list (Cathy Q will coordinate)
    33. Mail fliers to our email list. (Jon G)
    34. Complete show script:  (Mike H. with Greg editing. Theme:  American tapestry)
    35. Purchase and/or acquire all food (Kristin)
    36. Acquire or purchase supplies (Kristin)
    37. Define what signage we need for outdoors/indoors (Steve)
    38. Print signs (Steve)
    39. Arrange for credit card payment at show
    40. Guest Quartet Host (Dave Boos)

    ,

  • Dinner Show Meeting 6/18/26

    7 pm–Home of G. Sammons

    Things to consider tonight:

    a. Poster–QR Code It was determined the QR code works but maybe be modified to direct people to a place to buy tickets. The quartets were updated to include Harmonic Convergence . Greg will forward the revised poster to JAD and to Mike or Jon to be posted on our local website.

    b. Preferred format for digital ads: JPEG, PNG, SVG or GIF will all be acceptable.

    c. Progress on ads for placemat We’ve sold more than half of the spaces on the placemat and (maybe) 2 digital ads.

    d. Baskets--each section has two basket themes and is expected to make two baskets. The leads will have “game night” and “foodies/gourmet”; bass (“wine lovers/cocktail hour” and “Sports/tailgate”/ tenors (“date night” and “movie night” and baritones (“self care/wellness” and “chocolate lovers”) I believe Doug has volunteered to store things. Angela will talk to Jackie about how she got baskets last year.

    e. Other: Kristin reported that her mother in law donated 20 lbs. of past and she is storing it at her house.

    f. Brainstorm check list: placemat ad arrangement and printing; uploading of digital ads and organizing slide show; print tickets and set up ticket sales; signage for the night of the show; posters and publicity; complete basket inventory; form work committees for dinner–i.e., set up, serving and clean up; clarify who will be responsible for table decorations; complete show script (Mike and Greg) “American tapestry”; purchase, cook and serve food; mail out fliers

    Greg will call Kristin to see if she will be doing table decorations. Update: no, last year, vases were provided by church and Carol H. provided flowers. Vickie and Angela helped with this. (as per Jackie on 6/19/26

    Greg will call Jackie–can you copy the QR off the poster and put it on the ticket so they match.

    Co-chairs will remind people weekly to: compile their baskets and give updates on show.

    Next meeting: July 9 at 7 p.m. at Doug’s house

    Respectfully submitted,

    Greg Sammons

  • Restricted content

  • Dinner Show Committee Minutes–May 14, 2026

    Dinner Show Minutes

    May 14, 2026

    Present:  Doug and Greg, Co-Chairs: Patrik, Kris, Angela, Doug and Steve

    Meeting:  started at 7:08

    Baskets: Angela circulated options for gift baskets and will bring to chorus in ballot form.  Each section will decide on two basket ideas and return to Angela.

    Letter of determination/donation letter:   Kris asked for a letter of determination/donation to send or give to businesses after they make a donation.  

    Patrik brought up chorus members a box of pasta (thin spaghetti)  to contribute.  Kris said we would like us to designate a couple of people to collect/hold the food for the dinner and lock it up in our closet.   Greg volunteered to recruit another person or two to collect and store the food.   

    The website:  the flier is ready and waiting for the correct QR code.  Steve is searching for the right QR code to give to Patrik for putting it on the flier.   A long discussion ensued on whether there would be a QR directly to ticket sales or to the website where they would find a place to buy tickets.    

    Questions on food:  Greg asked Jackie via text if she or mom are willing to bake cupcakes for the supper/show this year.  

    We need to get poster to the JAD website.  When poster is completed,  Patrik will forward to Greg who will post it to JAD.   

    We will aim to sell 230 tickets (total), 200 for pr. Maybe we should say, “the show starts at 7 p.m, the doors will close at 6:30 p.m. (for a count of seats) and latecomers will be admitted accordingly.     This would allow us to re-sell tickets of the no-shows.  We should discuss this further.  

    Kris plans to box up and donate food that was not eaten!  

    At the April 23 meeting, the committee discussed the ticket layout, and made some amendments.   Line 2, delete quotation marks; line 3, correct dates;  line 7, delete “doors open at 5 p.m.,

     Adults $25   children $15  Child under 5–free

    We want the tickets numbered on the ticket on the stub and we want 250.    The stub will be on the side and want it to ask for name, address, phone and email.  We are planning to sell on line but we’ll only have physical tickets. 

    When people sign up to purchase the ticket, do we collect name and contact information, can this information be put on a spread sheet?  Answer is probably yes, but we’ll wait to see what Steve determines.   

    Next meeting will be on May 28 at 7 p.m. (unless Doug changes it June 4)

    Greg Sammons