September 17, 2026
7:00 pm
Present: Doug Whitehead, Greg Sammons, Angela
Baskets: Angela reports that she and Matt took an account of all basket items and will be filling in what is needed this week. the final assembly is Sept 22 at Doug. Matt is making the forms for the silent auction for people to make bids on with a description, an estimated value and a starting bid, with suggested increments in the bidding.
Video: We don’t need to have it edited with all the channels on it (cameras) and it can be edited by MVCC who has offered to do it. Patric is wondering if he could take stills for publicity purposes. Maybe he can itemize these extras. Anyone can take stills.
Food: Kris has identified sources/prices for all food after shopping around. She failed on donation for bread sticks so Doug will ask Suzanne. She has 80 lbs of pasta that she will warehouse. Costco has cupcakes (chocolate/vanilla 12.99/doz.). She will likely get meatballs there, as well. Parmesan comes in big shakers and we’ll put them in cups. Kris has it well in hand!
We want John to get what he needs to make the drinks–lemonade mix, sweet and unsweetened ice tea—whatever you need to make that stuff. Some coffee–caf and decaf–condiments/filters will be supplied by church and we will reimburse.
Kris will have a team of 5 for cooking on Friday night including Steve and Doug Patrik and wife and Kris. Dana Tatar will come on Saturday to help but, if she can come, that would be appreciated.
We reviewed sign up sheet, identifying needs. Greg volunteered to bring clip board and ask people what they’re signing up for.
Cups and utensils: Doug reviewed what is available and decisions were discussed and made about what is needed. After list is finalized, Doug will shop.
Bud vases-–can we borrow some bud vases from Carol’s church or St. Paul’s (Cara)? Angela is going to purchase red/white/blue faux feathers to go with the flowers.
Rick Reibel will do lights only at the show. He will also help set up at the beginning of the evening.
We need to ask Jackie to bring money trays and Cathy and Jackie can manage the cash advance for change.
A discussion about the difference between show sponsors (who get in the side show) and Minute Man and the towing company which would be the level of Sponsorship.
Reviewed and amended the punch list. Clarified that there are “door prizes”, presented to meal tickets that filled out and turned in, as well as raffle tickets and silent auction baskets to be bid on and presented. Please include these various presentations in the show script (Greg and Mike).
Next meeting on Sept 29 at 7 p.m. at Doug’s house.
Respectfully submitted,
Greg Sammons